Hybrid meetings – participate physically and online in the same meeting

Hybrid meetings, combining the analogue and virtual meeting, is an alternative way of hosting a meeting that has evolved more and more during the past year.

Hybrid meeting are not something new as such. Many businesses have employees on various locations nationally as well as internationally who have already been having different kinds of hybrid meetings. At hybrid meetings, some of the participants are gathered physically at one location, while others participate online from a distance. 

This form of meeting has become increasingly popular during the COVID-19 pandemic where many businesses have sought new meeting solutions and tested the possibilities in Copenhagen. 

What type of meeting is suitable for the hybrid format?

There are numerous opportunities to organise hybrid meetings and events: For example:  

  • Meetings 
  • Seminars
  • Training 
  • Workshops 
  • Kick-offs 
  • Conferences

Basically, all types of events, conferences and meetings can be hosted as a hybrid solution with a virtual setup depending on your needs. There are many advantages about hosting a hybrid meeting such as: 

  • It reduces travel and commuting costs for businesses.
  • Travelling restrictions are still in place in a lot of places. 
  • Not everyone has returned to their analogue work stations.
  • Everyone can participate at the same time. 

In short, hybrid meetings save time and money! Hosting meetings are not without challenges and there are other things to consider. For example, it is important to be mindful of time management between physically present and virtual participants, which of course creates a demand for a strong technical setup. 

Book equipment at HUONE

We have looked into various kinds of solutions enabling hybrid meetings without compromising our guests’ meeting experience. Did you know that you can book video conference equipment at HUONE as a part of your meeting package? 

With the video conference equipment you can rent from HUONE, it is possible to show a wide and accurate image of the meeting room (4K Ultra HD, 120 degree image for the online external participants. 

Price per unit at daytime meetings 1.500,- inkl. tax
Please ask our Sales Coordinator on +45 88 618 390 or info.dk@huone.events if you are interested in learning more. 

Theatre Room transformed into a studio

We also have the opportunity to help host hybrid meetings in Copenhagen in larger formats. We can offer a fully equipped professional studio in collaboration with AV Group in our magical Theatre Room.

Read more about our Theatre Room here