Preventive actions for Safer Meetings under Covid-19

Last updated 16.10.2020 – HUONE is committed to providing the safest possible environment for meetings. We have listed procedures to help protect the health of our guests and staff. HUONE reserves the right to refuse entry to persons who do not follow the safety instructions. 

 

Read also: Hybrid meeting packages of HUONE for remote events

(Update 16.10.2020)

At present, Finland provides the basic principles for COVID 19 requirements and leaves the decision-making process at the regional government level. This means HUONE Helsinki follows the guidelines given by the Regional State Administrative Agency of Southern Finland (Etelä-Suomen aluehallintovirasto, AVI). HUONE’s cancellation policy applies as long as our business activities are not restricted by law or regulations.

The recommendation for gatherings of more than 20 people does not prohibit events of more than 20 people, but requires that safety distances and hygiene practices be observed. Previously, this limit was 50 people. We have complied with these regulations at HUONE on all occasions since the re-opening in June, regardless of the number of people. We ask our customers for understanding and to follow the provided recommendations to enable everyone to meet safely. HUONE reserves the right to refuse entry to persons who do not follow the safety instructions.

1. Arrival timing control to avoid crowding

HUONE adjusts the timing of our guests’ arrival to prevent crowding at the reception with our best effort. The floor at the entrance is marked with lines for a safe distance. The same principle is applied for meal timing (e.g. lunch) to avoid crowding the space. 

2. Handwashing and sanitisers

HUONE offers hand sanitiser upon guests arrival and encourages guests to wash hands with soap and water. The signages promoting good hand hygiene are visible around the venue. Hand sanitisers are available in every room as well as all the common areas. 

3. Voluntary temperature check

HUONE offers contactless temperature check upon guests’ arrival at the door. 

4. Private dining

Instead of a buffet, meals are served in individual portions. Both HUONE Kamppi and Jätkäsaari have their own kitchen which means, fewer people handling food(compared to venues with catering services) and high quality. All groups will be assigned to a section of the dining area. All HUONE staff handling food and drinks wear a face mask as well as gloves to prevent contamination.

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5. Guests who show respiratory symptoms will be declined

Aside from fever, guests showing any Covid-19 symptoms include cough, difficulty breathing will be declined entry.

6. Room capacity adjusted to accommodate safe distancing between guests

Guests are encouraged to mainly stay in their meeting room and avoid unnecessary crowding in the common area.

7. Practice distancing

Meeting rooms are set up with a minimum 1-meter distance between each seat. Guests are encouraged to respect social distancing and maintain social distancing. 

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8. Regular disinfecting of the premise

To ensure the highest hygiene of our spaces, common spaces such as toilets, lounge spaces, door handles are disinfected every 2 hours. Meeting rooms every 4 hours usually during lunch hour or breaks. 

9. We recommend to use face masks

Throughout any working day, our employees wear masks. We also encourage our guests to use a face mask during the event. Face masks can be also purchased at our reception for 1€ per piece.

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HUONE Helsinki’s adjusted capacity during a coronavirus pandemic

The maximum number of people and the minimum pricing of our rooms have been updated to meet the safe distancing (1m) to prevent coronavirus:

HUONE Jätkäsaari room capacities:

HUONE Kamppi room capacities:

** Until further notice

Previously we have already taken the following actions

  • HUONE Team has been trained to work during a pandemic.
  • We do not shake hands or give hugs to other employees or guests and keep a safe distance. Throughout any working day, our employees wear masks.
  • We have a small and fixed team in HUONE, for the time being, we are not using any extra personnel. No one is travelling for work until further notice. If our employees have any fever or respiratory symptoms they are ordered to stay home. 
  • Our kitchen follows carefully all regulations and we pay extra attention to personal hygiene.

We follow all current rules and regulations by the authorities and keep monitoring the situation constantly.

For any queries please contact info.fi@huone.events or call +358 (0)20 785 144040 

Check out Hybrid meeting packages