Make the Best Out of Remote Work and Offsite Meetings

Recent IWG (International Workplace Group) report shows that 70% of the global workforce works remotely at least once a week and 53% at least half of the week.

There are multiple reasons for this; From the employer’s perspective, renting an office space is becoming increasingly expensive, and the added perks for employees, such as free parking, commuting tickets and lunches add up to plenty of costs for the company. From the employee’s perspective, commuting can be both time and energy consuming, technology has made it easier for the team to connect and collaborate without needing to be in the same room, and people would rather spend time with their families or nurture their hunger for sports, or arts. In practical terms, remote work allows people to live wherever and however they want. Of course, as long as the job gets done.

How do you keep your employees motivated remotely? How do you make sure the job gets done?

We, humans, are tribal creatures and seek social interactions. Spending long hours at home or satellite office closer to home can be a quite lonely business, and even if we might be geared for working independently, motivation may drop with no regular contacts with a team, and a feeling of isolation can be overwhelming.

Make sure communication is smooth and invest in apps and tools that work, and that can also help you to keep an eye on the progress toward meeting your targets. The team should be in touch regularly, and online meetings should take place once or twice weekly. Also, don’t forget the casual chit-chat sessions: it’s like taking a coffee break at the office, a moment to getting to know each other, which is beneficial for both parties, as it shows that you care.

With a proper setup and a clear structure that everyone understands, is there still the need to meet up in person?

The answer is YES.

Successful companies and organisations arrange days for their employees to come together on a regular basis. Nothing beats a real, human contact. Ideally, meeting in person should happen at least a couple of times a year. Don’t shy away from organising that. It’s money well-spent.

Why organise offsite meetings?

1. You can choose the venue according to the specific need of each meeting.

Look out for inspiring locations rather than dull hotel meeting rooms. Depending on what your goal for the day is, you could find a dedicated space best suited for the purpose and the mode. Are you planning a brainstorming session perhaps? Find a space where it allows everyone to move around freely as well as to gather them together in smaller groups. A place that inspires you, maybe a colourful room that sparkles creativity and allows all personalities to shine!

2. When it’s something special, people are better prepared and engaged.

Your co-workers know that it is the chance to ask questions, get valuable inputs and have discussions. It does not happen every day, so it will be planned in advance. When there are clear topics to be addressed during that meeting, so people are more focused. They will be in more engaging mode, which will result in a much more productive day and sense of fulfilment.

3. No waste of time.

You could maximise every minute by planning ahead; You can choose a place with an in-house kitchen to avoid people wasting time looking for a restaurant. Organise delicious and healthy snacks to break the afternoon meetings and for people to socialise. Evening after-work activities could be added, and should also be selected carefully. Ideally, they should take place at the same location.

4. An unforgettable experience.

You can create an unforgettable experience for your colleagues. Your team will be more pleased to network, to spend time together and bond. The place, the food, the activities will make everyone feel more connected and will provide a sense of belonging despite the distance. The day will have an impact on the quality of their work as well as motivation level.

How to reduce no-shows at meetings and events?